Overview
This article explains how to handle a Manufacturer’s Coupon in Decor. It goes over how to setup a Coupon Inventory Item, how to use the coupon at the POS, how to issue a purchase order to the manufacturer (couponissuer), and how to receive credit from the manufacturer.
Setup of Coupon Inventory Item
1. Create a new inventory item by clicking on the Inventory button and then clicking the Newbutton.
2. In the Number field enter a descriptive Item Number
a. The item number can be up to 20 characters/numbers in length.
b. In the example, theItem Number is PPG COUPON MAR 2023
3. Enter a Description and select a Department.
a. If the coupon is for specific items, the coupon’s department should match that of the items. In this example, the coupon applies to PPG Paint products, so the department is 0011– Paint - Ppg
4. Configure the following settings:
a. Units of Measure: Each
b. Stocked: Yes
c. Type: Regular
d. Pricing Method: Fixed Price
e. Expiry Date: Set this to the day after the coupon expires. For example, a coupon that expires on March 31, 2023 should have an expiry date of April 1, 2023
f. Net Price: Yes
g. Taxable: Exempt
h. Note that Expiry Date,Net Price, and Taxable are found under the Properties section as shown in the below screenshot
5. Then click the Pricing and Costs tab – by default, the Pricing tab will be shown. Enter the coupon amount as a negative number under Price.
a. In the example, the Price is -$5.00
6. In the Costs section, set Standard to be the same as the List Price. Click the OK button.
b. In the example, the Cost is -$5.00
Using the Coupon at POS
1. Click on the POS button
2. Enter the POS Code and select the customer
3. Add whichever items (or item) are being purchased and used with the coupon (example item is 10-6/01)
4. On the next line enter the coupon Item Number (example: PPG COUPON MAR 2023) and set the Quantity to 1
5. Click Complete (F4) Button and enter the Payment Method and Amount Tendered to complete the sale.
How to Issue a PO to Manufacturer for Coupons
This section explains how to issue a purchase order to the manufacturer so the manufacturer can issue a credit. It is likely this would be done once the coupon has expired.
1. Click on the Purchase Orders button, enter the POS Code, and select the Vendor
2. Click the Suggest button
3. Make sure that Stock is checked off and the Vendor is correct
a. The example is for a PPG issued coupon, so the Vendor is set to PPG – Ppg Industries
4. Click the Refresh button and then find the coupon item. Make a note of how many are On Hand since this is how many coupons were redeemed in the store. Double click on it to add it to your Purchase Order.
5. Click the Exit Button.
6. By default, the Purchase Order will set the Order quantity to the number of coupons used – in this case, 1.
7. Click the Save (F5)button.
Receiving Credit from Manufacturer
This section explains what to do once the manufacturer issues credit to the store for the coupon. This step is necessary for accounting/balancing purposes.
1. Click the PO Search button
2. Click the Search button, find the Purchase Order, and double click to select it
3. Enter your POS Code and then click the Receive (F4) button
4. Enter the Supplier Reference Number and click the OK button.
5. Make sure the received quantity is accurate. Click the Complete (F5) button
Set Coupon as Inactive
Once the coupon is no longer in use, you can optionally set it as Inactive so that it does not appear in Inventory Maintenance. Note that after the expiry date has passed, the coupon can no longer be used at the Point of Sale, so this step is not required to prevent the coupon from being used.
1. Go to the coupon item in Inventory Maintenance
2. Click the Edit button
3. Click the Inactive checkbox in the bottom left and then the OK button.
